Exhibitor Resources
Tradeshow Information & Checklist
Exclusive Exhibitor Discount
As part of your Exhibitor Booth Benefits, you have access to a discount rate of 15% on a maximum of two 2-day conference packages for employees, guests or clients.
To take advantage of this benefit use code 15OFFEXHIBITOR.
Exhibitor Schedule
(including Exhibitor move in and move out)
Date | Activity | Time (Pacific) | Notes |
|---|---|---|---|
Wednesday, October 14 | Tradeshow Space Set Up | 10:00 AM – 1:00 PM | Set up of tradeshow space will be done by the conference display company, Global Convention Services |
Wednesday, October 14 | Exhibitor Move-In | 5:30 PM – 7:30 PM | Exhibitors check in and set up their booth in the Exhibitor Hall located in Pre-function 2A and Salon A on Level 2. Note: To accommodate last-minute move-in, the Exhibitor Hall will be open and available for Exhibitors to set up their booth between 6:30 AM–7:20 AM or 9:00 AM–9:50 AM the following morning. This is intended for final touches only. The Loading Bay at the venue is NOT available during these two last-minute time slots. Exhibitors must have their booth set up by 9:45 AM and must not disturb delegates attending the Buffet Breakfast next to the Exhibitor Hall who will be listening to our keynote speaker between 7:30–9:00 AM. |
Thursday, October 15 | **Exhibitor Tradeshow Opens** | 7:30 AM | We expect there to be some delegates making their way to the Buffet Breakfast slightly before it starts at 7:30 AM, but the majority will likely arrive closer to 7:30 AM or thereabouts. |
Thursday, October 15 | Buffet Breakfast | 7:30 AM – 9:00 AM | There may be some limited traffic in the Exhibitor Hall during the breakfast buffet featuring one of our keynote speakers. Note: Thursday and Friday breakfasts and lunches are included for booth representatives that have registered and paid for them. Reminder: Two booth reps are complimentary if your company bought a single booth. Four booth reps are complimentary if you bought a double booth. (The Buffet Breakfasts and the Networking Lunches will be served in Carson Hall B/C and are not available in the Exhibitor Hall). |
Thursday, October 15 | Continuing Education Sessions 1 | 9:00 AM – 10:00 AM | Lower level of anticipated traffic in the Exhibitor Hall while delegates attend Continuing Education Sessions. |
Thursday, October 15 | Refreshment Break – Morning | 10:00 AM – 10:30 AM | Higher level of anticipated activity in the Exhibitor Hall as delegates are on a break and refreshment stations will be located inside the Exhibitor Hall. |
Thursday, October 15 | Continuing Education Sessions 2 | 10:30 AM – 11:30 AM | Lower level of anticipated traffic in the Exhibitor Hall while delegates attend Continuing Education Sessions. |
Thursday, October 15 | Networking Lunch (Optional) | 11:30 AM – 12:30 PM | We're anticipating some light traffic in the Exhibitor Hall from delegates who aren't attending the lunch. Note: Thursday and Friday breakfasts and lunches are included for booth representatives that have registered and paid for them. Reminder: Two booth reps are complimentary if your company bought a single booth. Four booth reps are complimentary if you bought a double booth. (The Buffet Breakfasts and the Networking Lunches will be served in Carson Hall B/C and are not available in the Exhibitor Hall). |
Thursday, October 15 | Continuing Education Sessions 3 | 12:30 PM – 1:30 PM | Lower level of anticipated traffic in the Exhibitor Hall while delegates attend Continuing Education Sessions. |
Thursday, October 15 | Refreshment Break – Afternoon | 1:30 PM – 2:00 PM | Higher level of anticipated activity in the Exhibitor Hall as delegates are on a break and refreshment stations will be located inside the Exhibitor Hall. |
Thursday, October 15 | Continuing Education Sessions 4 | 2:00 PM – 3:00 PM | Lower level of anticipated traffic in the Exhibitor Hall while delegates attend Continuing Education Sessions. |
Thursday, October 15 | Exhibitor Reception | 3:00 PM – 5:00 PM | An introduction will be given by an Engineers and Geoscientists BC staff member. We'll open the bar, begin passed appetizers, and encourage mingling Highest level of anticipated activity in the Exhibitor Hall. All delegates will be guided into the Exhibitor Hall from the Continuing Education Session rooms. |
Friday, October 16 | Buffet Breakfast | 7:30 AM – 9:00 AM | There may be some limited traffic in the Exhibitor Hall during the breakfast buffet featuring one of our keynote speakers. Note: Thursday and Friday breakfasts and lunches are included for booth representatives that have registered and paid for them. Reminder: Two booth reps are complimentary if your company bought a single booth. Four booth reps are complimentary if you bought a double booth. (The Buffet Breakfasts and the Networking Lunches will be served in Carson Hall B/C and are not available in the Exhibitor Hall). |
Friday, October 16 | Continuing Education Sessions 1 | 9:00 AM – 10:00 AM | Lower level of anticipated traffic in the Exhibitor Hall while delegates attend Continuing Education Sessions. |
Friday, October 16 | Refreshment Break – Morning | 10:00 AM – 10:30 AM | Higher level of anticipated activity in the Exhibitor Hall as delegates are on a break and refreshment stations will be located inside the Exhibitor Hall. |
Friday, October 16 | Continuing Education Sessions 2 | 10:30 AM – 11:30 AM | Lower level of anticipated traffic in the Exhibitor Hall while delegates attend Continuing Education Sessions. |
Friday, October 16 | Networking Lunch (Optional) | 11:30 AM – 12:30 PM | Please Note: The Networking Lunch will be served in Carson Hall B/C and is not available in the Exhibitor Hall. We're anticipating some light traffic in the Exhibitor Hall from delegates who aren't attending the lunch. Note: Thursday and Friday breakfasts and lunches are included complimentary for booth representatives that have registered and paid for them. Reminder: Two booth reps are complimentary if your company bought a single booth. Four booth reps are complimentary if you bought a double booth. |
Friday, October 16 | Exhibitor Move Out | 12:30 PM – 2:30 PM | Delegates will be attending Continuing Education sessions at this time. Note: Our conference display company will begin tearing down the Exhibitor Hall (i.e., piping, draping, electrical) between 1:00 PM – 3:00 PM). The Exhibitor Hall needs to be completely vacated by 3:00 PM because the space will be used for another conference event. |
Friday, October 16 | Exhibitor Hall / Tradeshow Tear Down | 1:00 PM – 3:00 PM | Tradeshow space will be taken down and packed up by the conference display company, Global Convention Services. The Exhibitor Hall needs to be completely vacated by 3:00 PM because the space will be used for another conference event. |
Exhibitor Resources
Global Convention Services are the official show display contractors for the 2026 conference tradeshow. A welcome email will be sent from them that will direct you to their online order portal for booth set up and freight handling.
Global Convention Services online portal: https://order.globalconvention.ca/
- Shipping Labels: Refer to the Exhibitor Manual starting on page 12 for details.
- Note: Global Convention Services does not offer shipping, customs or brokerage services.
- Exhibitor Ordering Information: Essential details to help you prepare for the show, key deadlines.
- Exhibitor Manual/Additional Exhibitor Services (Service manual, Order form, material handling, additional booth accessories, etc.)
Booth Essentials
- Power Bar: We recommend that you bring a power bar if you need access to more than one outlet for your booth
- Engagement items: We estimate there will be approximately 500 or more delegates roaming the Exhibitor Hall
Exhibitor Tradeshow Passport
Each delegate will be given an Exhibitor Tradeshow Passport that was created to help direct traffic to your booth. Use this as an opportunity to connect with our delegates, thought leaders, management, trusted partners and more!
Parking Info
We will update parking information closer to the conference tradeshow event date. Please check back in September.
Exhibitor Arrival and Set Up (Including Loading Bays)
We will update this information, including loading bays and where to pick up your Exhibitor Hall passes/name badges closer to the conference event date. Please check back in September.
Exhibitor FAQs & Reminders
Each Exhibitor Booth package includes Exhibitor Passes for Booth Reps and a specific booth set up depending on size.
Yes, Wi-Fi is provided, and the access code will be provided onsite.
No, attending the breakfasts and lunches is optional. If you'd like to attend, please opt-in through your Booth Rep / Exhibitor delegate registration, which will occur in the month of August.
No, Exhibitor Hall passes are limited to 1 person per pass. Additional passes are available for purchase on the Booth Rep Registration page.
If you'd like to attend other parts of the conference (i.e. keynotes, continuing education sessions, etc.), you'll need to purchase a Conference Package. Booth reps with Exhibitor Hall passes are limited to the Exhibitor Hall only.
Exhibitors are eligible for an exclusive discounted rate of 15% on a maximum of two 2-day conference packages for employees, guests, or clients. Use the discount code 15OFFEXHIBITOR when completing your registration. Please complete your registration of conference packages by September 21, 2026.
Yes, there will be dollies available.
Contact Information
For support during the conference, you can ask any of the Engineers and Geoscientists BC staff members on site. For additional support, you can also contact Lily Kilbey at lkilbey@egbc.ca.
Engineers and Geoscientists BC respectfully acknowledges that our office is located on the unceded ancestral territories of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh Úxwumixw (Squamish Nation), and səlilwətaɬ (Tsleil-Waututh) Nations. As a provincial regulator, we are grateful to have the opportunity to operate and serve across a diverse province of over 200 Indigenous communities.